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Does simultaneously increasing sales, aligning marketing campaigns and improving customer service sound like utopia? Synergy Consultants, a CRM project management consultancy based in Kelkheim and Lüneburg, Germany, achieves exactly this for its clients. Since its first projects dating back to 1999, Synergy Consultants has helped clients gain more customers and build strong relationships with existing ones. They’ve delivered more than 200 value-driven CRM projects and initiatives all channeled through Aurea CRM.

 

In fact, Synergy is hosting an event this week for their customers, and our own Michael Obermaier is honored to be sharing a presentation about use cases and future trends in CX management. If you’re planning to attend, please stop by and tell him hello! In the meantime, to find out more about what Synergy has learned over the years, we recently chatted with their managing partner, Klaus Eichhorn.

 

 

Mark: How long have you been an Aurea partner, and how would you describe your company’s offerings?

 

Klaus: We started as an implementation partner of update.crm back in 1999. When update.crm was acquired, Aurea’s strategy helped us grow our business and our offerings. We have deep expertise in all aspects of Aurea CRM, and we are able to deliver solutions from the earliest touchpoint of the customer journey to every following scenario.

 

Our CRM + Prozesse offerings align processes with efficient software solutions to benefit our customers. We help clients meet their customers’ needs by identifying and addressing relevant customer touchpoints. We provide expertise and tools that help our clients gain new customers and build up strong relationships within their existing customer base, whether through marketing, sales or service processes.

 

Mark: What is your favorite customer story?

 

Klaus: Let me pick out one example. We’ve worked with Stäubli, a robotics and mechatronics company, to improve the sales process. Stäubli is now able to offer specialized services to their customers based on Aurea CRM’s opportunity features. Because they can track the specific needs of each prospect in the opportunity record, their offerings fit much better than before, they’ve increased customer satisfaction and they’ve achieved higher closing rates. In another project, we brought their sales and services together in one system worldwide. This significantly improved cross-team collaboration, which even impacted revenue. Stäubli boosted service revenue with the help of proactive and preventive offerings at the end of machines’ lifecycles at customer sites.

 

We helped Stäubli deploy a global CRM system with Aurea CRM, replacing three different CRM systems in three different divisions. By using Aurea CRM worldwide, they’re experiencing heightened productivity and improved sales metrics. As a global leader in its industry, Stäubli is accelerating its entry into new markets and regions with structured processes and an efficient CRM tool.

 

On the marketing side, we’ve successfully implemented many marketing and promotion processes channeled through Aurea CRM workflows. As a result, our customers in the life sciences and consumer brand industries eliminated Excel work, significantly reduced manual entry and cut time spent on data handling. We also gave these companies better control over their campaign process with automated invitation and response handling. As one outcome, customer satisfaction increased significantly.

 

Mark: What customer experience best practices do you recommend to your clients, based on your extensive experience with our products?

 

Klaus: I always remind people that the more successful CRM implementations are the ones driven by the business. IT is important but cannot play the role of the business. CRM implementations where a C-level sponsor is on board (not all the time – but at a high level) have more speed. And most importantly, there is no successful CRM implementation in the sense of business value and increasing sales where there is no benefit for the user. Forget any initiative that’s all about results without offering real advantages for your day-to-day users.

 

Mark: What do you think are the most important trends enterprises should consider when it comes to digital transformation?

 

Klaus: I would separate between hype and concrete issues that help to improve and accelerate business. To see clearly about this, we recently asked 50 clients about their needs an where they want to concentrate efforts. Here’s what they voted to be their most important issues and interests:

 

Copyright SYNERGY, Lüneburg, Germany, Eichhorn - 2017

We are happy to share Aurea's first CMSwire thought leadership article by our very own Kosheno Moore! Her byline article covers why a company's culture has to be part of the fabric of everyday interactions among employees, and between employees and management.

 

The article offers the following actionable tips, each of which can be supported with the help of an enterprise community like Jive:

  1. Start With the CEO
  2. Define Your Core Cultural Attributes
  3. Integrate Your Attributes Into Company Goals
  4. Actively Reinforce Your Cultural Attributes
  5. Measure Your Progress

 

Read the article here: CMSwire | Transform Your Corporate Culture With These 5 Proven Steps

 

Enjoy! Please comment below with your thoughts and feedback!

Hello!

 

Thank you so much to Kosheno Moore for the warm welcome and lovely introduction! Welcome Jessica Maxson - Customer Advocacy Manager AKA AureaWorks Community Manager

 

I'm so grateful to be part of this incredible team of social collaborators. This truly feels like I'm coming back home to family, as I am a former Jive Customer myself. My affinity for this industry, and most particularly our product, is a passionate one. I figuratively proposed marriage to Jive in my early days as a Community Manager and it seemed to go a bit viral within the community.

 

 

Ultimately, that is the passion that we will continue to harness and evolve into creating a better user experience and generating meaningful engagement within our entire AureaWorks community family.

 

This is an open letter to all customers, near and far - I am here for you! I have an "open-door" policy (or whatever the internet equivalent of that is). Please @mention me, direct message me, or email me with anything on your mind. Questions, comments, concerns, ideas - I want to hear all of it and do my absolute best to utilize that feedback to build a strong partnership with you and continue to evolve AureaWorks into the customer-loving informational experience that it is!

 

I hope very much to see you at Aurea Experience 2018! We'll grab a draft in Munich in November and then take it to the Big Easy in December! As a former Jive customer, to see that these conferences are now FREE TO REGISTER, I think it's an incredible added value from Aurea to our customers.

 

Thank you!

Jessica Maxson

Hello AureaWorks Community,

 

I am very pleased to introduce Jessica Maxson, who has joined our Aurea Marketing’s Communities Team as the Customer Advocacy Manager. We've brought Jessica on board to carry out our new vision of aligning AureaWorks community management with quality customer advocacy program. Jessica’s primary focus will be to work with you on AureaWorks and beyond to build strong working partnerships between you, your business and Aurea.  Jessica will also work closely with Aurea’s cross-functional team to drive relevant customer conversations and requirements internally.

 

Jessica is no stranger to Jive. As a passionate former customer at Bluegreen Vacations, she single handedly managed their internal community powered by Jive for 4-years with successful use case and adoption outcomes.  Jessica has spoken numerous times at JiveWorld, sharing how strong community practices can build meaningful and connected relationships that transcend platforms.  I recall Jessica calling Jive her “work husband” at JiveWorld16 and was very motivated by her infectious enthusiasm.  So it’s no surprise I am thrilled to have such a passionate and visionary individual join our team to manage AureaWorks and start building relationships with you. Please join me in welcoming Jessica!

 

Hello From New Customer Advocacy Manager, Jessica Maxson!

 

Kosheno Moore

Head of Communities

You may not feel like making any new resolutions regarding your writing, and that’s okay. But how about taking a look at writing challenges that others are taking on and seeing if you can be a little motivated to take on a few of them yourself. Who knows? Your muse may become excited and take you to new heights.

 

Here are some challenges that other writers are assuming. Pick a few and get going.

 

1. Write a Minimum of 1,000 words a Day

 

Really. This is not that much. The key to it, however, is that it is a daily thing – no exceptions. Whether you are working on a short story, a novel, poetry, or nothing right now, commit to those 1,000 words a day. Consider it critical practice of your craft. If you are in a dry period, try a different type of writing. Instead of writing fiction, write blog posts on topics that interest you, and submit them to relevant popular blogs.

 

Consider downloading a writing challenge app that will provide an unending supply of activities to get you going. You may find that writing 1,000 words a day is far easier than you thought.

 

2. Commit to Reading More

 

If you write fiction, read more fiction; the same goes for non-fiction. Many writers have taken the challenge of reading one piece a day. Even if you are busy with a “day job” or other obligations, put in those headphones and listen to those pieces. Good ideas can be sparked by reading/listening to the writing of others.

 

3. Resurrect Old Writing, finish it, and Submit it

 

All writers have pieces they began but then abandoned for a number of reasons – loss of interest, disappointment with its quality, etc. Make this the year that you pull those out, revise, re-work, and finish them, and then submit them. What is the worst that can happen? A rejection – nothing you haven’t experienced before.

 

4. Become a “Renaissance” Writer

 

The term “Renaissance man” refers to any person who has become a “master” of many things. Thus, a mathematician may also be an artist or musician and perhaps study law or medicine. Becoming a “Renaissance writer” means that you will dabble in the entire field, creating in all writing niches during the year. Even if short stories are your niche, add another genre each month – poetry, scriptwriting, non-fiction articles, a short novel, etc. You can even sign up with an online writing service. Students access them with “write my essay” please, and Trust My Paper professional writers craft them. You have probably not written an academic piece in years, and even this can prove worthwhile as you widen your thinking processes.

 

5. Choose Plots/Topics from the News

 

Become a bit of a news junkie. Read newspapers, watch cable news, and access a few news websites. Find stories that pique your interest, and make a list of the headlines and main facts. Go through these periodically and choose one as a start point for a short story, poem, or even a novel.

 

6. Up Your Submissions Numbers

 

If you generally submit a piece once every six weeks or so, “up the ante” for yourself. Commit to one a month. Even if you are working on a novel, set a number of short pieces to submit – pieces of any type – for free or for pay.

 

7. Participate in NaNoWriEvMo

 

You may have never considered participating in this annual event – writing a complete novel of at least 50,000 words in the month of November. Consider taking this challenge, and choose any month you want. Even if you don’t make it, you will have a great start on a piece that you can ultimately finish and submit.

 

8. Join a Writing Cooperative

 

There are cooperative writing groups all over the web. Many of them have writing challenges of different types. Pick a challenge and use the other participants as a support group to keep you motivated.

 

9. Get Collaborative

 

There are lots of other writers out there who want to stimulate their own creativity and production just as much as you do. You can find them by joining writers’ groups, either on or off-line. Find a few colleagues who want to participate in a collaborative writing project.

 

A Final Word

 

Cooks cook; builders build; and writers write. Whether writing is your full-time job or something you do “on the side,” you are a writer, nevertheless. And just as in any profession, there are times when you are passionate, productive, and churning out pieces and times when you are discouraged, unmotivated, or just in a general “funk.” These latter times are when you can benefit from taking on writing challenges – challenges that will force you back into your craft. This list of 9 is by no means comprehensive. Look around and see what other challenges are offered up. What do you have to lose? Even if you take on a challenge and don’t meet it, you have moved yourself forward.

Klöckner & Co Germany GmbH manufactures products and components made of steel and metal for customers all around the world. One of the leading steel traders in Europe, the company offers a wide range of products and logistic services. In fact, with hundreds of years of industry expertise and a distribution and service network of around 170 locations in 13 countries, Klöckner supplies around 120,000 customers.

 

A top priority for Klöckner is digitizing its business processes by improving internal workflows and increasing cooperation with suppliers and customers. Not only can businesses order their very own steel in the online shop, they can also check current contracts online, integrate with the Klöckner API for constant data exchange or visit the Klöckner Connect customer portal for any other customer service or supply chain needs.

 

With all of these services, Klöckner has built a strong customer base. In order to keep track of each and every customer and provide them with great service, the company turned to Aurea CRM. We had the chance to speak with Florian Müller, head of pricing & CRM at Klöckner & Co, about his professional and personal experiences with Aurea CRM. Florian is responsible for evolving the company’s use of the CRM system, including a Europe-wide rollout and serving as a “Scrum Master” with a small team that works on continuously developing sales support tools.

 

 

Aurea: How has Aurea helped Klöckner & Co disrupt the steel industry?

 

Florian: Klöckner is one of the big retailers when it comes to fabricated metal and steel. In this position, it is only natural that we want to lead the way into the future by digitizing the steel business. Aurea CRM helps us every day with this goal, because it helps us deliver better customer experiences and supports our day-to-day workload. Our salespeople can look into our customer database to view former and current contracts and deliveries, as well as contact details to help plan customer visits. We all know exactly what is going on: no matter where, no matter when.

 

As part of our “Klöckner & Co 2022” strategy, we set a quite ambitious target of generating 60% of our sales via digital channels by 2022. By using Aurea CRM and other digital tools that are necessary in today’s business environment, we’re confident we can achieve this goal.

 

Aurea: What is Klöckner’s history with Aurea CRM?

 

Florian: I joined Klöckner last August to manage Aurea CRM in-house, but our experience with Aurea CRM dates back to 2011. Back then, we compared the solution with a bunch of other competitors and chose Aurea CRM because it best suited our needs and our digital strategy.

 

Currently we are leveraging the CRM system in the UK, France and Belgium, and our sales department is so happy with it that we decided to roll it out to an additional 900 users across our offices in Germany and the Netherlands as well.

 

Aurea: How do your sales reps use Aurea CRM on a daily basis?

 

Florian: We use Aurea CRM for a variety of purposes. In total, 2,100 employees use Aurea for:

  1. Communications: All of our sales representatives use Aurea CRM to save and share their conversations. This helps teams stay up-to-date and keep tabs on what’s going on.
  2. Financial data: We have integrated all financial data from our SAP tool in Aurea CRM. If a customer has a question about a purchase or delivery, anyone on the team can look up the details. This is especially handy when they negotiate with clients or manage a special order. Before, we had to go back and forth between two software programs, but now all of our important information is available in one solution.
  3. Visit planning: Whenever one of our employees goes on a customer visit, they can use Aurea CRM to plan their route, ensure there are no overlaps with other colleagues and see who can visit which client(s) along the way. As a result of this helpful tool, our reps can streamline their business trips and make the most of their time while reducing Klöckner’s environmental footprint.

 

Aurea: What do your sales reps like best about the solution?

 

Florian: Klöckner’s reps are always on the go. We really care about our customers and often spend the time to meet them in person rather than just having another call. Before we had Aurea CRM, in order to find customer details, our sales reps often had to log into several big, bulky systems that were made for desktop computers (which was especially inconvenient when travelling).

 

That’s why route planning is so important to us, and Aurea CRM’s mobile web version is where it really gets helpful. Our reps appreciate that they can simply look clients up in the database from any device, and find all the essential information they need to prepare for customer meetings. Furthermore, it is easy to use and very accessible. Overall, the best thing about Aurea CRM is that our staff wants to use it. I think that’s the best proof of success -- that the solution supports our people in their daily work.

 

Aurea: What are your plans for the future?

 

Florian: At Klöckner, our digital strategy is one of our top priorities. We’re working to achieve an open industry platform for the steel and metal industry in which information can circulate freely with the help of digital tools like Aurea CRM. We want to connect market participants in order to improve efficiency and speed the supply chain. As we align our business for the long term, we also see digitization as a key step forward in sustainability. Just think of all the paper and fuel we save through digital communication and smart planning!

 

Aurea is a great partner and we are excited to continue working with the company. As we roll out Aurea CRM to more of our global sales teams, it makes everyone’s work easier and unites us as a company across country borders.

 

 

Jive is a complete collaboration hub and interactive intranet, powering a wide range of essential functions and processes in leading companies worldwide. We’ve compiled and templated numerous use cases and process flows to help customers build successful strategies.




Customers report that Jive has helped them align their organizations from the front lines to the CEO, unleash high-performance collaboration within and across teams, capture and capitalize on institutional knowledge and drive new levels of employee engagement and retention. The independently-verified numbers speak for themselves:

 

  • Higher productivity 15%
  • Less time finding experts and knowledge 34%
  • Improvement in employee job satisfaction 38%
  • Reduction in turnover 24%
  • Reduction in onboarding time 30%

 

Explore seven of the top Jive use cases that helped companies achieve these breakthrough results.

 

Download the white paper.

Today’s digital workplace is a beautiful and terrible thing. Technology helps us get more done, more quickly, than ever before, but it comes with its own challenges, from security to sprawl. In fact, the average business today uses over 300 applications, and employees shift between those applications every two to three minutes. This scenario impacts everything from IT’s overall strategy to each individual’s productivity.

 

One key unintended consequence of the digital workplace is the loss of corporate memory – a challenge we at Aurea are working hard to help companies solve with Jive’s interactive intranet. With so many applications and so much content in so many places, company culture gets diluted and eventually lost. Culture is often a fuzzy topic but the ramifications of the loss of corporate memory are serious and tangible: companies spend an average of $430,000 per departing employee due to corporate memory loss in addition to standard replacement costs.

 

What’s the solution? Create a digital workplace strategy optimized to foster corporate memory. I lay out the blueprint for this strategy in my recent article on CMSWire, How to Build a Blueprint for Your Corporate Memory.

 

You can read all the details there, but in a nutshell, it involves 5 main steps:

  1. Categorize your organization’s content.
  2. Create a data pipeline.
  3. Build an organizational knowledge graph.
  4. Add content with semantic search.
  5. Go next-gen with AI and machine learning.

 

None of these are simple, but we believe they’re critical for any company that cares about corporate memory, and we hope to facilitate each step through Jive product innovation over the coming months and years. Done right, the digital workplace can transform an organization in countless ways. It gives us technology tools, but also enables us to connect with each other in new and meaningful ways - and that’s where the real value comes in.

 

Tej Redkar

Chief Product Officer

What Is Social Collaboration? (and Why You Should Care)

Enterprise social collaboration, as defined by the Aberdeen Group, is “an organizational initiative where employees or partner organizations work together to accomplish business-related tasks, via user-generated (social) content creation and sharing.” The analyst firm also notes that social collaboration “connects internal stakeholders… for timely and effective information exchange,” which is a definition closer to our own interpretation here at Jive. Put simply, social collaboration connects people to each other and to knowledge within an organization.

 

What does social collaboration entail? Collaboration tools include a broad range of functions, from instant messaging to company intranets to document collaboration to knowledge bases, forums, and user groups. If it brings together people and information, it’s probably a social collaboration tool.

 

Benefits of social collaboration

The “what” of social collaboration is pretty straightforward. In the context of business, it’s more relevant to ask why collaboration tools are so important. At the highest level, social collaboration tools break down silos to improve access to the people and information that help work get done more quickly and accurately. Those silos may be technological, geographical, organizational, personal, or all of the above. With better collaboration, they can be integrated in an effective way.

 

In its report, Enterprise Social Collaboration: Driving Customer Experience Excellence through Teamwork, the Aberdeen Group measured the benefits of social collaboration specific to customer-focused use cases. Their findings clearly prove that social collaboration delivers serious business impact. Compared with average companies, organizations with best-in-class collaboration programs demonstrated:

·      12% better customer retention rate

·      16% faster time-to-information (access to business information within published internal expectations)

·      13% better organizational operational efficiency

 

The best-in-class organizations also showed significant gains in year-over-year improvement in response time to customer requests, and year-over-year improvement in on-time project delivery and SLA compliance.

 

Benefits of social collaboration go beyond customer experience as well. Additional advantages include:

  • Increased productivity. Employees spendalmost 50% of their time searching for information and managing communications. Social collaboration tools dramatically streamline that process, enabling people to find what and whom they need more efficiently and effectively - which means they have more time to get real work done.
  • Clear, consistent communication. Social collaboration tools allow organizations to communicate meaningfully at every level. Corporate-wide and executive announcements get shared and interacted with so everyone becomes aligned with the company vision, mission, and news. Departments gain a digital meeting space to work on projects and build relationships. And every employee benefits from a social media “water cooler” to get to know each other and foster friendships. This last point is not trivial:Harvard Business Review reports that “close work friendships boost employee satisfaction by 50% and people with a best friend at work are seven times more likely to engage fully in their work.”
  • Stronger corporate memory. Corporate culture – and its longer-term counterpart,corporate memory – stem from a communal understanding of an organization’s values and knowledge. In today’s world, that’s becoming harder and harder to create and sustain. Social collaboration provides the framework to connect people to each other and to the historical and real-time information that’s critical to organizational success.

 

Choosing an Enterprise Collaboration Platform

Now that you know what social collaboration is and why it matters, how do you choose the right social collaboration tool for your organization?

 

Aberdeen provides useful guidance here, too. The organizations in their research that demonstrated best-in-class use of social collaboration cited three main capabilities as being “essential” to an enterprise social collaboration platform:

1.    File sharing and document collaboration

2.    Activity streams and conversational messaging

3.    Business process integration (e.g., the ability to authorize a purchase request from within the stream’s workflow)

 

Here at Jive, we agree with these wholeheartedly and would add a few of our own. The Jive-n Interactive Intranet includes additional crucial capabilities for today’s modern workforce, like:

  • Mobile-friendly: access all of your favorite social collaboration tools any time and anywhere.
  • Integrations: integrate your social collaboration platform with all your business-critical applications, from Office 365 to the G suite to Salesforce, Jira, and more.
  • Analytics: gain full visibility into social collaboration within your organization with powerful dashboards and reports.

 

As with any technology purchase, the first step is to identify your use cases and objectives, then make sure that each social collaboration tool on your shortlist can address your needs now and in the future. And speaking of the future…

 

The future of social collaboration

While people’s inherent need to connect to each other and their work doesn’t change, the tools by which we make those connections do. Emerging technologies like artificial intelligence (AI) and machine learning will transform social collaboration tools into smart, predictive hubs that serve up knowledge when and where you need it. The first step in this direction – and one that we’re actively pursuing at Jive – is semantic search. Semantic search adds context to your search queries, returning results that understand the intent of your question, not just the words themselves. From there, social collaboration will only get more intelligent, delivering on its promise to connect people and information in new and ever-changing ways.

Pearson is the world’s learning company, with expertise in educational courseware and assessment, and a range of teaching and learning services powered by technology. Pearson’s mission is to help people make progress through access to better learning.

 

With more than 30,000 people across 70 countries, Pearson needed a way to provide employees with tools that would foster collaboration, improve productivity and drive success – in short, a digital workplace. To that end, in 2011 the company launched Neo, an interactive intranet powered by Jive. Neo quickly attracted thousands of users and helped Pearson create a unified culture, including improved dialogue between execs and employees, an easier way to find and share content, and a hub for employee engagement and experience.

 

Seven years later, Neo is still going strong. The team recently released a video designed to introduce new employees to the platform, which includes some quotes from Neo users. According to Pearson employees, Neo is…

  • The place to go for important business announcements that affect me
  • Essential in getting updates on projects I’m involved with
  • A great tool for internal Pearson networking – helps me put a face to the name
  • Tremendous for onboarding new employees

 

Watch the video below to see how Neo is transforming communication and collaboration at Pearson:

 

 

The value of enterprise collaboration (EC) seems intuitive: of course it’s better to have customers, employees, and partners working together in a holistic way. Measuring collaboration, however, isn’t nearly as straightforward. Even when you can see the results of engagement in action, it can be challenging to benchmark and prove the impact of your enterprise collaboration initiative.

 

That’s where Forrester comes in. Register for the on-demand webinarhttps://www.jivesoftware.com/resource-library/on-demand-webcasts/benchmarking-enterprise-collaboration-with-guest-forrester/to hear guest speaker, vp and principal analyst Art Schoeller reveal the findings of his February 2018 report, Create a Benchmark Strategy For Your Enterprise Collaboration Technology. Art will explain why organizations often struggle with the benchmarking effort and outline the critical elements of a benchmarking strategy that you can use to improve your understanding of collaboration in the enterprise.

 

Topics covered include:

  • Why measuring adoption isn’t enough. In the report, Art writes that “When it comes to measuring the success of your enterprise collaboration strategy, too many companies go on further than measuring applicationForrester Enterprise Collaboration
    adoption. As organizations implement EC tools, they must
    gather deeper insight into the use of the tools and how they can help drive business results.”
  • How to set up a governance framework. The Forrester report states that “Putting an EC strategy in place requires more than just deploying technology tools: it requires governance.” Art will cover three ways to establish governance in order to focus your benchmarking efforts.
  • 3 ways to better understand your current state. The first step to a successful benchmark program is to clearly understand where you are today. You’ll hear Forrester’s four elements of a strategy for assessing collaboration tool utilization and user satisfaction to create the foundation of your benchmark program.
  • Tips for building your collaboration roadmap. Discover the best way to balance adopting the latest market innovations and maintaining order in your customer experience ecosystem.
  • How to measure the business impact of enterprise collaboration. Perhaps most importantly, Art will answer the C-suite’s favorite question: how does enterprise collaboration add measurable business results? His strategies will help you measure objectives like increased productivity, revenue gains, reduced employee attrition, better customer satisfaction, and more.

 

Register for the on-demand webinar to hear all of Art’s insights firsthand. Registrants will also receive a complimentary copy of the Forrester report, Create a Benchmark Strategy For Your Enterprise Collaboration Technology, to ensure you gain the tools and techniques you need to successfully measure enterprise collaboration at your organization.

 

>Register for the webinar<

Our AlertFind team recently created a very helpful active shooter assessment tool for businesses. Whether or not you use our AlertFind emergency notification system today, any company can benefit from this valuable exercise, which will help you think about how best to protect your offices against such an attack.

 

With 20-year law enforcement veteran Jason Bryant, we put together the free tool to provide evidence-based, concrete recommendations that can help HR and risk management teams protect employees. No one can predict where an active shooter will strike next, and the sad truth is that business locations have been the site of nearly half of these events over the past 15 years. Yet most companies have no formal plan for the first three minutes of an attack — the average amount of time it takes law enforcement to arrive on the scene.

 

According to Mr. Bryant:

 

“Creating a plan, implementing recommended procedures and practicing them with employees are the best ways companies can ready their workforce for the stress and panic of an attack. Tools like the AMS AlertFind assessment provide a framework that can help businesses increase their employees’ chance of survival during an active shooter event.”

 

For instance, the framework includes tips on how to control your entrances and identify interior shelters, as well as implement physical improvements to office spaces. It also explains why it is so critical to adopt a notification system and have an active shooter preparedness plan and trainings in place, so employees know what to do if the worst happens.

 

I encourage anyone interested in learning more to check out our many useful active shooter preparedness resources at https://alertfind.com/activeshooter/.

Recently, Aurea's own Katherine Evans chatted with an editor over at HostingAdvice.com, who wrote an in-depth feature article about trends in enterprise collaboration and the benefits of Jive's solution in particular. He explained today's increasingly siloed and dispersed work environments, and how Jive's interactive intranet can cure the resulting challenge of corporate amnesia for better employee engagement and productivity.

Many of the points covered in this piece are things we hear from our customers all the time about growing challenges with their modern work environments: application overload, geographical dispersion and the loss of corporate memory. Katherine shared some of the best practices we've observed, such as using collaboration to drive knowledge and expertise discovery, reduce employee onboarding time, and provide a gateway to a company's most important assets -- its knowledge and people.

 

She also offered up some insight into our future direction for Jive:

 

"We’re leveraging AI and natural language processing to intelligently connect workers with the right people, content, and knowledge,” Katherine said. “Right now, we’re building a tool called a work graph that tracks all of the content with which users interact, then surfaces that information when the relative criteria is searched. As we improve our solutions, our customers will see their time savings increase exponentially.”

 

In addition, she gave a nice shout out to all of the great collaboration amongst all of you right here in AureaWorks:

 

"We’ve used that portal to gather a large group of community managers who come together and share information,” Katherine said. “They discuss best practices and help us understand how our customers are using our solutions. If we were only talking to one customer at a time, we might learn one or two things. But when we talk to a group of customers gathered together, we learn a lot very quickly."

 

Check out the full article for more great insights: https://www.hostingadvice.com/blog/jive-software-delivers-comprehensive-collaboration-solutions/.

From HR to the C-suite, people at every level of today’s organizations are discussing the digital workplace: what it is, how it impacts the employee experience, and perhaps more importantly, how to create a successful one. But defining “digital workplace” isn’t as easy as it sounds.

 

What is a digital workplace?

 

Deloitte calls it “the natural evolution of the workplace” – not exactly the most descriptive definition. CMSWire says it’s the “virtual equivalent to the physical workplace” – not much better. Even the Digital Workplace Group itself offers up eight definitions of digital workplace and encourages readers to choose their favorite.

 

Our favorite definition in the wild comes from CIO.com: The digital workplace is “a business strategy aimed at boosting employee engagement and agility through consumerization of the work environment.” They go on to explain that “Your digital workplace should help individuals and teams work more productively without compromising operations… [and] bring that same simplicity and intuitiveness to employees when they’re doing their mission-critical work.”

 

Employee engagement. Agility. Productivity. Intuitiveness. These are ideas after our own hearts here at Jive. However, we often speak of the digital workplace in even simpler terms. To us, at its core, the digital workplace is an ecosystem of people and knowledge.

 

The growth of the digital workplace

 

The digital workplace, like most things digital, began in the 1990s. Work was still largely tied to a physical location, but began to more strongly rely on technology. Imagine four people, sitting in a conference room, perhaps on the phone, typing and saving the meeting minutes onto a local computer that lived at the office (and still printing out paper copies).

 

The 2000s saw a more dramatic shift. Now work included email, chat, text messages, and remote servers. Connected by technology, employees started working from home. The workplace shifted from centralized and physical to dispersed and remote relatively quickly.

 

 

 

These days, we’re firmly in the middle of the digital revolution. There is an app for everything, dozens of communication channels, all of it in the cloud. The average enterprise ecosystem includes 329 apps, with employees context-shifting between apps every 2-3 minutes. Each of these apps is designed to improve the productivity of a single task, and often, they succeed. The challenge arises, however, when the entire ecosystem attempts to work together.

 

Without a solid strategy behind your digital workplace, it’s easy to fall into application overload. It becomes increasingly difficult to find people and knowledge and the employee experience suffers. Employees ask things like:

·      What if I need to find an expert? I can’t just walk into the office and ask.

·      How can I manage all these communication channels? Slack, Skype, email, phone, text… it’s impossible to keep track of it all.

·      How do I know where to look for information – and when I find it, how can I easily get back to it without digging through all the apps again?

·      What happens when my co-workers leave? It feels like all their knowledge walks out the door with them.

 

These digital workplace challenges won’t go away on their own. And the impact is significant. McKinsey and IDC estimate that almost 50% of the average knowledge worker’s time is spent searching for information and managing communications. A recent survey found that corporate memory loss – the loss of accumulated corporate knowledge – costs companies an estimated $430,000 per departing employee on top of the “usual recruitment replacement costs.”

 

To combat these issues, organizations need a digital workplace powered by a people and knowledge hub: the center of the ecosystem that acts as a corporate brain across multiple endpoints. Interactions and relationships within the ecosystem will drive the identification of knowledge needed by the user, which will become available proactively. However the organization evolves, whatever hot new apps comes in, it still works because you have one gateway to power collaboration.

 

3 must-haves for a successful digital workplace

 

So how do you get there? The right tool, for starters, but of course that can be different for different organizations. Whatever technology you choose, your digital workplace strategy should be built on three core pillars.

·      Cloud. Your digital workplace must be powered by a cloud-based solution. Cloud-based technology is faster, more scalable, more efficient, and typically more cost effective. Innovation happens in the cloud, and the digital workplace must be a constantly evolving, innovative space.

·      Mobile. There is no digital workplace without mobility. But that doesn’t just mean a smartphone app; your digital workplace solution should connect your employees easily and effectively no matter where they are. It should create a seamless employee experience across all channels with zero friction between and among them.

·      Data. The digital workplace is powered by data. From the emerging capabilities of artificial intelligence (AI) and machine learning to semantic search and beyond, your digital workplace hub should use data from the entire ecosystem to help people work smarter, faster, and more productively, and ultimately, transform employee engagement.

 

This is the heart and soul of what we do at Jive, and we’re passionate about leading the way to a better digital workplace. Learn more about how Jive empowers the digital workplace

 

 

From Paperwork Piles to Customer Data at their Fingertips: How Aurea CRM Catapulted Pluradent into the Digital Age

 

Pluradent is a group of companies that provides services and products for dentists and dental technicians. With over 1,300 employees, 35 subsidiaries across europe and revenues over 300 million Euros, the company is one of the largest retailers in the European healthcare market. Pluradent offers not only dental products, but also logistics, professional training and conference services, as well as consulting on accounting, quality management and more.

 

With so many lines of business, Pluradent’s IT team is focused on implementing easy-to-use, robust tools to support employees. Since 2000, the company’s sales department has used Aurea CRM to help manage and improve client relationships. Today, half of the company leverages our software for everything surrounding customer interactions, with around 200 super users who rely on the Aurea CRM mobile experience every day. The software tracks all the information they need about customers, generates consultation reports and visualizes key sales workflows around the clock.

 

We recently had the chance to speak with Roland Gell, CRM system architect and long-term employee at Pluradent, about his company’s nearly twenty years on Aurea CRM and what he finds most remarkable about the solution.

Copyright "Pluradent AG& Co KG

 

 

Aurea: If you had to sum up what Aurea CRM means to Pluradent in one sentence, what would you say?

 

Roland Gell: Aurea CRM is of fundamental importance for our success today. It keeps our sale representatives on top of their game, providing them with all of the indispensable facts and details they need about their customers, while delivering outstanding usability.

 

Aurea: Why did Pluradent initially choose Aurea CRM?

 

Roland Gell: Our search for a suitable CRM provider started in 1999 before I even joined Pluradent. Back then, the company had paper cards and written reports for everything, so sales reps were carrying around file folders to customer appointments. It took people much longer to gather information or answer customer inquiries because they always had to call the back office to get the details.

 

I was hired after the company selected what was then called update.CRM, because they wanted to ensure a smooth rollout and ongoing administration of the new tool. In those years, the focus was on capturing customer data and making it available at any time—something Aurea still provides today. The system did everything we needed at the time, and has improved quite a bit over the years.

 

Aurea: How did you drive adoption for Aurea CRM?

 

Roland Gell: It took some time for the company and our employees to understand the importance of a well-functioning CRM solution. When we first introduced Aurea CRM, some people were a bit suspicious and reluctant to change their workflows. The biggest challenge was to convince especially older co-workers of the benefits of the system, as they were afraid of being too transparent or doing something wrong.

 

We offered helpful trainings and, once we got our top management on board, many others followed. The executives led by example, so the employees quickly learned to use the software and started enjoying the advantages of having all our customer data in one place. Now they work with Aurea CRM every day and can hardly imagine life without it. These are great accomplishments, given that the dental industry and dealers in Germany are pretty “old school.”

 

Aurea: What do Pluradent’s sales reps like best about the solution?

 

Roland Gell: Aurea CRM really changed their daily work. Today our sales representatives have customer information at their fingertips and can gather details about offers, complaints or pricing before (or even during) a customer meeting. Afterwards they can easily share a recap, so that everybody in the company has insight into what’s been discussed.

 

The modern and intuitive interface of Aurea CRM is easy to understand, and our sales representatives work with it naturally from any place at any time. Now, they can generate all necessary reports and documents without paper, and knowledge becomes immediately accessible to their colleagues. Our reps especially love the mobile app that lets them work on the go and switch seamlessly back and forth from the desktop version. In the words of one of our oldest employees, who has been with Pluradent for more than 40 years: “If I had Aurea CRM 25 years ago, my job would have been so much easier all the way through.”

 

Aurea: What are your future plans for digital transformation?

 

Roland Gell: Pluradent definitely wants to become more digital and use state-of-the-art technology. That is on the top of our priority list for the coming months and years. For Aurea CRM, we are also planning a roll-out across company borders. Our logistics division will be the next adopter of the technology in order to streamline complaint management and make their work easier. With this step, we will probably increase usage by 20%, and I am sure many more groups will follow as soon as they have seen the benefits.

 

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