Jive-n Record Retention Module (8.0.1-9.0.2.0)

Version 22

    Overview

    Jive-n's Records Retention Module exists as part of the core application code and it integrates with downstream SMTP, XML or RestAPI based retention and e-discovery systems for retaining records. A secure connection is required to connect to the actiance host. An ssl certificate must be created and imported into Jives java keystore (/usr/local/jive/java/jre/lib/security/cacerts) and there is no option to disable the behavior.

     

    Delivery format

    The Records Retention Module is offered in three varieties: SMTP, XML and RestAPI. All formats capture the same data, but differ in timing and structure.

    • The SMTP format converts each retained communication into an email message, which is delivered to an email inbox within your company. It is assumed that all email traffic is already captured, so this offers a simple mechanism to capture Jive communications by leveraging your current infrastructure.
    • The XML format aggregates communications, compiled on a periodic basis into a single file. Each file is placed in a directory where it can be retrieved and parsed by your archival system. While it requires additional effort, this format provides complete control and flexibility.
    • The RestAPI format sends each event via REST to an instance of Actiance Vantage. This provides a reliable mechanism to feed information to a Vantage system for archival and analysis.

     

    Compatibility

     

     

    Plugin Version

    Jive Version
    9.0.2.09.0.2.0, 9.0.2.1
    9.0.1.09.0.1.0
    9.0.0.19.0.0.1
    9.0.0.09.0.0.0
    8.0.6.08.0.6.0
    8.0.5.08.0.5.0
    8.0.4.08.0.4.0
    8.0.3.08.0.3.0, 8.0.3.1
    8.0.2.08.0.2.0, 8.0.2.1, 8.0.2.2
    8.0.1.08.0.1.0

     

     


    HIPAA Compliance

    Starting in 8.0.1, the records retention module meets the requirements of the Health Insurance and Accountability Act and ensures audit data recording user activity to electronic protected health information is protected.

     

    Tracked Events

    Records Retention tracks the creation or update of user-generated content within Jive and delivers it to an external archival system. This includes:

     

        Content    What do we retain?    What do we not retain?
    • Document
    • Create
    • Edit
    • Rate
    • Like
    • Bookmark
    • Comment
    • Edit Comment
    • Like Comment
    • Share
    • Delete
    • Add Recipients
    • Structured Outcome
    • Delete Document Version
    • Restore Document Version
    • Uploaded File
    • Create
    • Edit
    • Rate
    • Like
    • Bookmark
    • Comment
    • Edit Comment
    • Like Comment
    • Share
    • Delete
    • Add Recipients
    • Discussion
    • Create
    • Edit
    • Rate
    • Like
    • Bookmark
    • Share
    • Delete
    • Unmark Question
    • Add Recipients
    • Structured Outcomes
    • Poll
    • Create
    • Edit
    • Rate
    • Like
    • Bookmark
    • Edit Comment
    • Repost
    • Like Comment
    • Share
    • Delete
    • Status Update
    • Create
    • Like
    • Bookmark
    • Comment
    • Edit Comment
    • Repost
    • Like Comment
    • Share
    • Delete
    • Blog
    • Create
    • Edit
    • Blog post
    • Create
    • Edit
    • Like
    • Edit comment
    • Like comment
    • Drafts
    • Bookmarks
    • Comment
    • Share
    • Delete
    • Structured Outcome
    • Bookmark (external)
    • Create
    • Edit
    • Like comment
    • Edit comment
    • Bookmark
    • Comment
    • Edit
    • Share
    • Delete
    • Idea
    • Create
    • Edit
    • Like Comment
    • Comment
    • Bookmark
    • Share
    • Delete
    • Move
    • Votes (up/down)
    • Photo Album
    • Create
    • Edit
    • Bookmark
    • Comment
    • Edit comment
    • Like comment
    • Share
    • Delete
    • Download v-card
    • Edit profile
    • Edit Privacy
    • Edit Preferences
    • Photo
    • Create
    • Edit
    • Like
    • Bookmark
    • Comment
    • Edit comment
    • Like comment
    • Share
    • Delete
    • Direct Message
    • Create
    • Reply
    • Add Recipients
    • People
    • Endorsements
    • Announcement
    • Create
    • Edit
    • All
    • Un-bookmark
    • Unlike
    • Tag
    • Follow
    • Track
    • View
    • Share
    • Create
    • Add recipients
    • Project
    • Create
    • Edit
    • Group
    • Create
    • Edit
    • Invite
    • Space / Community
    • Create
    • Edit
    • Invite
    • Move
    • Merge
    • Moderation
    • Create
    • Edit
    • Accept / Reject   
    • Widget / Tiles
    • All
    • Apps
    • All
    • Admin Console
    • All
    • Search
    • All
    • Following / Tracking
    • All