Getting Started: Introduction to Places

Version 6

    Places

     

    A place in Jive is essentially a container that houses all the collaborative content for a certain subject or team. There are three types of places: Spaces, Groups, and Projects. The differences between them can sometimes be confusing, so here is a basic breakdown of each one.

     

    Spaces

    Spaces are built in a hierarchy, with the ability to have a network of multi-level sub-spaces underneath them. They also use Permissions, set by those folks with Admin privileges, to define who can see and do different things in the space. Permissions get inherited by any sub-spaces unless they are customized for that space, so if you can do something in one space, you can do it in the sub-spaces as well (unless the Permissions have been customized). Any type of content can be created in a space, unless it has been disabled for a particular space by an Admin. Due to their hierarchical nature, spaces are typically used to represent organizations and departments within a company, and other concepts that require a network of places linked together.

     

    Groups

    Groups are like little islands in the community; they have no ties to other places and cannot have sub-groups. Permissions are managed on a per-group basis by the original group creator and/or the admins selected for the group. Groups can also house any type of content, unless one or more is disabled by an admin. Because they are a freely created container, groups get used most often for topic-specific collaboration (be it official business or fun shenanigans), rather than something general to a team. They also get used for collaboration between specific teams or different departments that often work together closely and rely on each other.

     

    Projects

    Projects can only reside within a Space or a Group; they cannot stand alone. However, they can still house any type of content unless an admin decides to disable one or more. Permissions get inherited from the place the project was created. Projects also get created with a Start Date and an End Date, and come with additional widgets or titles on their pages that will display the progress being made in the project (if the admin keeps them up to date). Projects are generally used for short-term projects (hence the name), which they need to collaborate on and house the content for in a single area.

     

    What to use, when

     

    Use a Space if you:

    • Need to share information about your department, program or initiatives with the rest of the organization/larger audience
    • Need to add permissions controlling who can create which kinds of content in your place
    • Need to create a hierarchical set of places
    • Need permissions for your place to be managed centrally

     

    Create a Group if you are:

    • Want to collaborate privately with your team or project team
    • Want to invite individuals to collaborate, and don't need centrally managed permissions
    • Want to invite people from outside the organization to access your place

     

     

    Quick Reference

     

    As a quick recap, and in case you need it in the future, here is an easy reference table that outlines the main points outlined above:

     

    ItemSpacesGroupsProjects
    Hierarchical?YesNoNo
    Can be private?Yes - via Permissions.Yes - via Group Settings.Depends on parent place.
    Access PermissionsDefined in the Admin Console. Inherited by sub-spaces.Defined in Group Settings. No inheritance.Inherited from containing place. Not customizable.
    Create PermissionsDefined in the Admin Console. Inherited by sub-spaces.Any user.Inherited from containing place. Not customizable.
    Content AllowedAny; may be customized/restricted by an Admin.Any; may be customized/restricted by an Admin.Any; may be customized/restricted by an Admin.
    Best UsesLarge-scale collaborative needs with sub-space ability, such as those of an entire department or office, or an expansive topic.Smaller-scale collaborative needs either by a specific audience or a more specialized topic.Short term area to collaborate on a finite topic.

     

    To get a feeling for the wide variety of places in JiveWorks, see JiveWorks Topic Directory