Version 6

    The Records Retention plugin is an effective tool to track activity in your Jive community. Before using it, be sure you understand what it captures and where it sends this captured information.

    What is it?

    The Records Retention plugin records who does what, and when they do it in your Jive community. It captures snapshots of the activity within a community.

    Why would I use it?

    This plugin is a useful tool to help an organization that needs to meet legal requirements, particularly in a regulated industry. It can also be used to track activity in a community.

    What does it capture?

    The Records Retention plugin captures the following events for each content type and space type:

     

    Content TypeActions

    DOCUMENT

    CREATE, DELETE, DELETING, LIKE, UNLIKE, EDIT, MOVE, EXPIRE, RATE, UNDELETE, VIEW, OTHER

    BLOG

    CREATE, DELETE, DELETING, EDIT, MOVE, OTHER

    BLOGPOST

    CREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, VIEW, OTHER

    TASK

    CREATE, DELETE, EDIT, MOVE, COMPLETED

    POLL

    CREATE, DELETE, EDIT, VOTE, EXPIRE, VIEW, MOVE, OTHER
    BOOKMARKCREATE, DELETE, EDIT, OTHER
    MESSAGETOFRIENDSCREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
    MESSAGETOGROUPCREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
    INVITATIONDELETE, RSVP_YES, RSVP_NO, RSVP_MAYBE, INVITE
    VIDEOCREATE, DELETE, EDIT, MOVE
    STATUSCREATE, DELETE, LIKE, EDIT, MOVE, RATE, UNLIKE, VIEW, APPROVE, RATE, ASSOCIATE, DISASSOCIATE, EXPIRE, HIDE, MODERATE, REJECT, SENT, UNDELETE, VOTE, OTHER
    COMMENTCREATE, REPLY, DELETE
    ANNOUNCEMENTCREATE, DELETE, EDIT, EXPIRE, OTHER
    ABUSEREPORTCREATE, DELETE
    COMMUNITYCREATE, DELETE, EDIT, MOVE, OTHER
    PROJECTCREATE, DELETE, EDIT, MOVE, OTHER
    SOCIALGROUPCREATE, DELETE, EDIT, ASSOCIATE, DISASSOCIATE, OTHER
    CATEGORYCREATE, EDIT, CATEGORIES_MODIFIED, DELETE
    OUTCOMECREATE, DELETE, EDIT
    ATTACHMENTCREATE, DELETE, EDIT, DOWNLOAD, OTHER
    LIKE_ACCLAIMCREATE, DELETE
    DISCUSSION_MESSAGECREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
    USEREDIT, ASSOCIATE, DELETE, CREATE, RETIRED
    AVATARCREATE, DELETE, EDIT, OTHER
    USER_RELATIONSHIPCREATE, RETIRED, OTHER
    PROFILE_FIELDCREATE, DELETE, OTHER
    SERVICECREATE, DELETE, EDIT, OTHER
    TILE_CATEGORYCREATE, DELETE, EDIT, OTHER
    TEMPLATE_CATEGORYCREATE, DELETE, EDIT, OTHER
    PERMISSION_LEVELCREATE, DELETE, EDIT
    SYSTEM_PERMISSION_LEVELCREATE, DELETE
    DIRECT_MESSAGECREATE, DELETE, EDIT, MOVE, LIKE, UNLIKE, RATE, BRANCH
    EXPERTISE_TAGAPPROVE, MODERATE, REJECT, CREATE, DELETE
    IMAGECHANGED
    RTC_INTERACTIONCREATE
    CONTENT_PLACE_RELATIONSHIPSHARE, DELETE, DELETING, EDIT
    QUESTIONAPPROVE, REJECT, ASSOCIATE, DISASSOCIATE, MARK, UNMARK, OTHER
    THREADLOCKED, UNLOCKED, DELETE
    IDEACREATE, EDIT, RATE, DELETE, MOVE
    *APPROVE, REJECT, MODERATE, SHARE, TAGS_MODIFIED

    Generic Actions

    Some actions, such as the moderation related ones, may be triggered for almost any type of content type entity. Therefore, these are listed with a ‘*‘, as the actions could be registered for documents, messages, comments, etc.

    Where does it send this captured information?

    There are currently three ways to configure the Records Retention plugin: