Version 4

    The Records Retention plugin is an effective tool to track activity in your Jive community. Before using it, be sure you understand what it captures and where it sends this captured information.

    What is it?

    The Records Retention plugin records who does what, and when they do it in your Jive community. It captures snapshots of the activity within a community.

    Why would I use it?

    This plugin is a useful tool to help an organization that needs to meet legal requirements, particularly in a regulated industry. It can also be used to track activity in a community.

    What does it capture?

    The Records Retention plugin captures the following events for each content type and space type:

    • Acclaim: Create, Delete
    • Announcement: Create, Edit Share: Create, Add Recipients
    • Attachment: Create, Delete, Edit, Download
    • Avatar: Create, Delete, Edit
    • Blog: Create, Edit, Move, Delete
    • Blog Post: Create, Edit, Like, Drafts, Bookmark, Comment, Edit Comment, Like Comment, Share, Delete
    • Bookmark (external): Create, Edit, Like, Comment, Edit Comment, Like Comment, Bookmark, Share, Delete
    • Category: Create, Edit,Delete
    • Community: Create, Edit, Move, Delete
    • Document: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment, Share, Delete, Add Recipients
    • Direct Message: Create, Reply, Add Recipients
    • Discussion: Create, Edit, Reply, Rate, Like, Bookmark, Share, Delete, Unmark Question, Add Recipients
    • Expertise Tag: Create,Delete, Approve, Moderate, Reject
    • File: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment, Share, Delete, Add Recipients
    • Forum Thread: Unlocked, Locked, Delete
    • Idea: Create, Edit, Rate, Comment, Edit Comment, Like Comment, Bookmark, Share, Delete, Move
    • Permission Level: Create, Edit, Delete
    • Place Relationship: Share, Delete, Edit
    • Poll: Create, Edit, Rate, Like, Bookmark, Comment, Edit Comment, Like Comment, Vote, Share, Delete
    • Profile Field: Create, Delete
    • Project: Create, Edit, Delete, Move
    • Question: Approve, Reject, Associate, Dissociate
    • Service: Create, Edit, Delete
    • Social Group: Create, Edit, Delete, Member Added/Modified/Removed
    • Space: Create, Edit, Invite
    • Status Update: Create, Like, Bookmark, Comment, Edit Comment, Like Comment, Repost, Share, Delete
    • Task: Create, Edit, Delete, Move
    • Template Category: Create, Edit, Delete
    • Tile Category: Create, Edit, Delete
    • User: Edit, Associate, Delete, Create, Retired
    • Video: Create, Delete, Edit, Move

    Where does it send this captured information?

    There are currently three ways to configure the Records Retention plugin: