We just started looking into leveraging our Jive internal instance (Buzz) to complement physical conferences that our sales and business units have each year. It would seem to be a natural fit. I am guessing many of you have done this as well. What worked well?
1) Here is a screenshot from a "clickable demo" site we are using to promote the service.
2) Here is the current list of services we are promoting.
For your next event consider leveraging Buzz to be a virtual compliment to your physical conference. Below are the services and features you can leverage to create a virtual conference.
Pre - Event: Information on the event, the location, and get everyone excited!
|1||Create a graphical space for all content and information|
Use your current group (temp page takeover), a project hanging off of your main group, or a new group dedicated for the event. A clickable graphic to provide information paths to
|2||Pre-content||leverage Buzz documents to post information on the agenda, the speakers, breakout session agenda. One place to have the official and latest versions will make it easy for participants to keep track of changes (rather than sift through email). It will eliminate the need for paper distribution.|
|3||Location information||Post information about the area, links to tourism information, restaurants, golf, boating etc... Sign-up information for events|
|5||Buzz Group for the Event||If you already have an existing Buzz group you can do a "takeover" of the group for the duration of the conference. Alternatively you could create a project to stay inside that same group specific for the conference material and dialog. Finally, you could create a separate group independent from your day to day team group.|
During Event: Real-time learning, notes and "ah-ha" moments
|1||Real Time notes and official "ah ha" moments||Have an event planner real time blog on keynotes and events. It allows participants to focus on the speaker and not worry about summation notes. It also allows the event to ensure that the main points from the sessions are easily accessible.|
|2||Participant comments, "ah ha" moments|
Users can leverage a number of company connected devices (see Other section below) to post content that would go to the event site. This can create excitement, re-enforce key points and generally keep people engaged. There are a couple of different approaches to present this content
|3||Live Video Stream||FEATURE NOT CONFIRMED - live stream an event (option to record it). This is valuable for possible a keynote from senior mgmt so all members of organization can be engaged even if they are not at the event. Could be used if overflow seating is needed in a second room. To do this, we have a third party we are exploring, but it would appear as if it is part of the Buzz event site.|
Post Event:Continue the conversation, Make content available to participants and others
|1||video/presentation material from the events||Place all of your links to video, upload video (if under 50meg) and presentation material for all members to see. If you choose, you could "open up the group" to allow a wider audience to see the material.|
|2||management and speaker blogs||Management, Event staff and speakers could add additional blog posts to "continue the dialog"|
|3||Questions by participants to mgmt/speakers||Participants could post questions and insightful discussion items after the conference to keep the dialog going.|
|4||Ideation: e.g. Product ideas, topics for the next conference||There is an idea section where ideas can be posted and voted on by group members. Another possible giveaway opportunity for those that post.|
|5||What happens to the group and material?||This group can become a group you use for more day to day business, or sit off on the side for later reference. Either way the content will not be deleted.|