34 Replies Latest reply: Aug 29, 2012 5:22 PM by Tracy Maurer RSS

    Deliver us from email questions!

    Tracy Maurer

      Someone has GOT to have a better idea for how to improve the UX in regard to email notifications!


      Jive 5 has done a wonderful job of giving people a better way to deal with notifications/updates. What it has actually made marginally worse, and certainly done nothing to improve, is the ability of users to determine why they got an email and/or allow them to simply turn it off.


      What am I talking about? The single biggest complaint that I get is people trying to figure out why they got a specific email(s), and what they can do to turn it off. And there is no easy answer. For example, they could have received it because:

      • they are getting emails from a space
      • they elected to get emails from the blog for the space
      • they elected to get emails from the person who posted the content
      • they elected to get emails from content they are tracking

      And as an admin, I can't even look at their account/profile to help them figure it out.


      Seriously, this is something that is in need of addressing. It obviously mostly impacts people who have upgraded to Jive 5, but not entirely. I have new employees who started after we upgraded that also ask this question. They live in email, so elect to get things in email. Then they get overwhelmed and want to slow things down, and I'm simply not much help. Neither are the notifications they get from the system, which offer no form of assistance in terms of why the message was sent.


      Olivia Teich - do you guys have ideas on how you might address this, or can we crowd-source something to help? This is a HUGE time-suck, and a big point of frustration with the system.

        • Re: Deliver us from email questions!
          Jem Janik

          +1000  I REALLY miss the screen in 4.5 where you could see all the current notifications on at from what level.

            • Re: Deliver us from email questions!
              Tracy Maurer

              That page was really problematic for those of us with a lot of content, and actually never returned for me personally. So I understand why it is gone. But why not something as simple as:

              1. A way to turn off notification from within each email. Then, you don't really need to know why you got it, just click the link to turn it off.
              2. Alternatively, a line in the email that tells you why you got it so that you know how to turn it off: "You received this email because you are set to receive email notifications from Tracy Maurer Blog."


              As I write this, I'm realizing that maybe the really difficult part of this is that there could be multiple reasons for you to get an email. You could be set to get emails from a place, and the content, and the person. But there has GOT to be a way to get to the root of these things more easily. People can't be expected to go through a 4-step process for each and every email they get just to turn things off.

            • Re: Deliver us from email questions!
              Claire Flanagan

              This is something I continue to tell Jive is a big problem. I don't think they understand the scale of an enterprise where we have thousands of groups and collaboration areas.


              I did share my feedback extensively with Jive last summer about the loss of a subscription management page in Jive 5. I was hoping they would address this in Jive 6. An individual must simply be able to see, in one place, all of their subscriptions - and be able to fine tune or tailor it.


              Email is one of those double edged swords. It's a very important alert and signal. But for very busy, large volume communities (like ours, where we're over 7 M activities a month) it can be overwhelming. I wish I could set digests myself. I continue to get issues raised from our users even today about the issue of not being able to set "digests" preferences. I thought that would come in a future release and I realize it won't.


              Josh Richau any thoughts on improvements we should see in Jive 6 on this?

              • Re: Deliver us from email questions!
                Tracy Maurer

                Something I forgot to mention as a reason behind this:


                In the pre-5.0 world, when someone joins a group, they are by default signed up to get emails from the group. When you upgrade to 5.0, and people start going back to opt out of emails, they opt out at the group level. What we have discovered is that they ALSO need to opt out separately from the group BLOG. This is not obvious or intuitive. And typically, group blogs are not very active. So what happens is this:

                1. Today, I opt out of the group.
                2. Two weeks from now, someone posts a blog, and I get email from that blog post plus every comment that is made to it.
                3. I go back to the group overview page and see that I have opted out of emails.
                4. I go to the blog POST and see that I'm not signed up to receive emails there.
                5. I'm stumped.
                6. I send my site admin a confused or pissed off email in which I neglect to mention that it is a blog post in a group I'm a member of that is at issue.
                7. It takes way too long to diagnose, because sysadmins have no way to review a user's email prefs.
                8. As I user, I'm frustrated and fed up. I don't have the time or patience to deal with this.
                9. As a sysadmin I'm frustrated, because I also don't have the time or patience to deal with this.


                I hope that helps make it a little more clear. The big thing here is that something that was already a bit frustrating in the 4.0 world has become magnified upon upgrading to 5.0 because of the default group email setting and the fact that the group and group blog were set separately.

                • Re: Deliver us from email questions!
                  Kim England

                  I am 100% behind this we've been baffled by which notifications trump others, we asked Jive for documentation but it appears there isn't any. We gave up since we move to 5 (in less than 2 days) but after the noise of the upgrade dies down I know the question will come up once again. Our power users are already asking where is the list of content I'm signed up to get notifications for.


                  Will this improve in 6? Is there documentation to explain the hierarchy and +1 for admins being able to see users set up to help troubleshoot.