5 Replies Latest reply on Oct 14, 2015 7:34 PM by kim.nelson

Last Minute Details

mgroffburling Oct 14, 2015 1:46 PM

Hi Kim Nelson and Mahal Torres - I'm looking forward to seeing you and the event tomorrow. I wanted to send through just a few last minute details as a follow-up to our planning call on Friday.

Security is in the process of creating the badges
We will have a separate table at the Building 34 entrance for the event to manage the badging process
I will have someone from my team helping to manage the morning badge / reg process at the front desk
Lunch is all confirmed for 12pm and will be managed inside the Joshua Tree room
Joshua Tree room needs to be classroom style and we can set-up Yosemite in the pod style like it was when you came to visit
Joshua Tree and Yosemite need to be open. Facilities cannot close the partition before rooms during the day

It think that's about it for now. Let me know if you have any questions. I plan to be at HDS around 7:15am tomorrow morning.

Thanks - Michelle

Re: Last Minute Details

mack_torres Oct 14, 2015 2:05 PM (in response to mgroffburling)

Sounds good, I should be there around 7:30am. Are we going to have a microphone for Joshua Tree?
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- Re: Last Minute Details
  
  mgroffburling Oct 14, 2015 4:03 PM (in response to mack_torres)
  
  I'm not sure about a mic - but, I'll check on that now.
  
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Re: Last Minute Details

kim.nelson Oct 14, 2015 3:50 PM (in response to mgroffburling)

Great! see you tomorrow!
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Re: Last Minute Details

Jill Ross Oct 14, 2015 7:27 PM (in response to mgroffburling)

Mahal Torres Kim Nelson

I know this is last minute, but we should probably adjust the time frames of each session to allow some time in between each for speakers to set up laptops and slides, etc.

We won't have dedicated moderators in each room to watch the time, so we're going to have to make a collective effort to stay on schedule. Michelle, Kate and I (from HDS) will help with the tech setup in each breakout room but we won't necessarily be staying in each room. We will go back into the rooms we are assigned to for tech assistance around 5 minutes before the next session starts as a warning that the Q&A needs to wrap up.

Thanks,
Jill
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- Re: Last Minute Details
  
  kim.nelson Oct 14, 2015 7:34 PM (in response to Jill Ross)
  
  I added a note to our opening slide to all to try to keep to 50 minutes per session to allow for transition and set up.
  
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