I have a use case that I am trying to make sure I can accommodate in Jive-- I think I can, but just need some help in thinking through the pieces.
Here is the use case:
A group, LGBT, would like to leave their group open for viewing to all, but allow only members to create content, and of course, Admins can have full access (this is how they have it set up in our wiki currently). This can be accommodated via the Members Only Group in Jive.
In addition, in order to protect the privacy of members who may not want to be identified as a member of that group, they are currently not listing members on their current wiki site. Only Admins know who members are. So, in Jive, the solution: I can advise them to not use the Recently Joined (or any members-related) widget, and thereby keep the members list private, only accessed by Group Admins. Testing my assumption here-- is this the right solution?
The goal here is to create as open a group as possible, but to also protect the privacy of those who want to be members of LGBT Group, but not comfortable with that being known. I see that an Open Group still has a Manage>Members function (presumably we would just invite members via the invite function)-- if I use an Open Group for LGBT, people won't have to join, is that correct? If I use the Open Group and invite members, Will this avoid the information showing up in the activity stream? Or are Private and Secret Groups better for reasons I haven't figured out yet?
- In the Activity Stream, under All Activity: When someone joins a group, it shows up here. "Mary Jones joined Name of Group"-- Is there any way to suppress this for a specific Group or Space?
- In Recommender: If Melissa creates content in LGBT as a member (not Admin), is there a possibility it will show up in Recommender to someone who may not know Melissa is a member (this is the scenario we want to avoid)? Is there any way to suppress LGBT content from showing up in anyone's Recommender feed? Or to maybe only recommend it to other LGBT members?
- If Melissa joins the LGBT group, will Recommender someday recommend to someone she doesn't know that well to also join the group, simply because we are linked in some way in Jive? Again, a scenario we are trying to avoid.
- Groups I am a Member of: I see on my Profile, Places tab shows a list of every group I am a member of-- any way to suppress just one group or space to not show up here?
Again this is all with an eye toward respecting the privacy of those who may not want to be openly identified as members of the LGBT group. I just need to know what is possible, so that I can arm the team with information and recommendations.
Lots of questions here-- Any thoughts on how to go about this are appreciated!